In the past, sharing documents with colleagues was printing out documents or physically distributing them. This was inefficient and often led to mistakes and miscommunication. The modern alternative is using file-sharing software which allows employees to upload to download, transfer and upload different types of files via the internet or via a network. The best document sharing applications include features such as version control, centralized data storage and real-time collaboration, making it easier for project managers to distribute information and manage projects in real-time.

Ideally, the best file-sharing tools also provide IT control over content to stop sensitive or insecure information from being shared, and to ensure that all users are operating with the latest version of each file. The latest cloud-based programs also permit multiple levels of permission which aids in maintaining security and avoid leaks of information.

Version tracking is a key feature of any document sharing software and many vendors have incorporated this feature into their systems to aid teams avoid replication or working on outdated versions. You can look for this in platforms that can support popular office software, CAD files or even videos and photos.

The most advanced document sharing applications also offer seamless collaboration. They are easy to use and offer users with a pleasant experience starting with the onboarding process all the way through to day-to-day use. You should search for an intuitive interface that allows you to search for specific words or phrases in titles and text. You can also search for files by type the date of upload and modification and other aspects. The platform will also be able to connect your local computer to the files stored in the cloud to ensure maximum efficiency and ease of use.

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